Applications Word Processing Word 7.0 Take a Spike Save multiple cuts from a document by selecting the text, then pressing Ctrl+F3 to put it on the Spike. Repeat for each item you want to append. Move the cursor to where you want to paste this collection of "cuts" (even in another document) and press Ctrl+Shift+F3 to paste all the cuts and clear the Spike. Double Duty Draw and Paint To use a Drawing toolbar button multiple times, double-click on the button. To copy the formatting of selected text multiple times, double-click on the Format Painter button. Play It Straight If you don't want to use the "curly" quotes that AutoCorrect inserts, type a single or double quotation mark, then press Ctrl+Z to get straight quotes. Bump a Button To remove a button from a toolbar, press Alt and drag the button into the document area. This doesn't delete the button; you can put it back on the toolbar, by using Tools/Customize. A Place for Paragraphs Rearrange paragraphs quickly by highlighting the paragraph you want to move and pressing Alt+Shift+Up arrow to paste it above the preceding paragraph, or Alt+Shift+Down arrow to paste it below the next paragraph. You can also hold down the Alt+Shift keys and repeatedly press the arrow key until the paragraph moves to the desired position. Push-Button Text Store frequently used phrases as toolbar buttons. Create the phrase you want to save, select Tools/Customize and choose AutoText from the list of categories. Drag the phrase to the toolbar, and name the button or pick an icon from the dialog box. Click on Assign to place the button on the toolbar. Box a Block of Text To select a rectangular block of text at any point on a page, press Alt while you drag the cursor. Get the Blues If you pine for the blue background of WordPerfect, select Tools/Options, click on the General tab and choose "Blue background, white text." Open and Shut Case To close all open documents, hold the Shift key while you select Close. Budge a Button To move a button to a different spot on a toolbar, press Alt while dragging the button. To copy a button, press Alt+Ctrl. Cap Zapper When AutoCorrect changes a word or abbreviation from all caps into lowercase letters, click on the Undo button or manually correct the characters. Word will automatically add your change to its Exceptions List, and won't make the same correction-or mistake-again. Border Patrol To add a line across the entire page, select Tools/Options and click on the AutoFormat tab. Check Borders. When you type a string of dashes or underlines, the keystrokes will be converted to a border across the page. Border lines will resize when the margins change. Lowdown on Highlighting Use the Highlighter button to call attention to text. Click on the toolbar icon and your cursor turns into a highlighter pen. Move it over text to be highlighted. Change the highlighter color using the drop-down menu next to the icon. Little Black Book Use Word's Address Book tool to insert addresses quickly. Click on the Insert Address button and pick the name to insert. Afterwards, you can access that address from Most Recently Used by clicking on the drop-down menu arrow next to the button. A Few of My Favorite Things Store files or folder locations as a Favorite Place by clicking on the button in the File Open dialog. When you want to access one of these files or folders, just click on the Look in Favorites button. Shortcuts Applications Word Processing Word 7.0 TASK SHORTCUT Center, left align or right align a paragraph Ctrl+E, Ctrl+L or Ctrl+R Undo the last edit Ctrl+Z Undo more than one edit Ctrl+Z twice Update a field F9 Insert a footnote or an endnote Alt+Ctrl+F or Alt+Ctrl+E Create an annotation Alt+Ctrl+A Increase or decrease the size of selected text Ctrl+] or Ctrl+[ Turn selected text into superscript or subscript text Ctrl+Plus sign or Ctrl+Equal sign Turn selected text into hidden text Ctrl+Shift+H See hidden text Click the Show/Hide button Go to the beginning or end of a document Ctrl+Home or Ctrl+End Go to the beginning or end of a line Home or End Select an entire table Click the table and press Alt+5 Display paragraph marks, tab characters, spaces and hidden text Click the Show/Hide button Apply the Normal style to a selected paragraph Ctrl+Shift+N Change the case of selected text Press Shift+F3 until the text is capitalized the way you want it Repeat the last search Shift+F4 Select the entire document Ctrl+A Copy all selected data Ctrl+ C Cut selected data and place on the Clipboard Ctrl+X Paste Clipboard data into the current document Ctrl+V Undo the last action Ctrl+Z Switch to boldface Ctrl+B Switch to italic Ctrl+ I Create a new document Ctrl+N Save the current document Ctrl+S Close a document window Ctrl+F4 Close a program window Alt+F4